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Essential Elements for the Perfect Project Plan
In order to make project success, it is important to have proper project planning. But, do you know how a project plan can become effective? Will project planning is very important for the success of a project. But it is important to understand that project planning does not exist in a vacuum. Project planning is basically a part of the project management cycle. There are four stages of project management that are initiation, planning, execution, and closure.
There are several reasons that make planning essential for every project. But still, it is always important to make the project plan effective. There are several elements of effective project planning. In the below section of this article, we have given details about the Essential elements for the perfect project plan. You are suggested to take a look.
Necessary Elements for the Perfect Project Planning
Identification of the needs of stakeholders
Any person that gets affected by the project is included in the stakeholders’ list. The users, employees, sponsors, clients, and customers are also included in the stakeholders. It is important to identify the stakeholders and then and after discussion write down the needs of each and every person included. While meeting the stakeholders it is important to lead a structured conversation.
Smart Project Objectives
On the basis of the needs of stakeholders, the project objectives get created. It is important that the objectives should be measurable, attainable, specific, realistic and timely.
Clear Deliverable and deadlines
It is important to understand that which are the products and services that are specifically required by the client and you need to deliver. The products and services you need to deliver are the deliverables and for each deliverable, it is important to set a deadline.
A detailed project schedule
The project schedule must include factors like the task of each deliverable, details about all the deliverables, the due date of each task, the person responsible to complete each task and deliverable. Other factors included are assigning a task to each deliverable, specifying that Due Dates for Tasks, identifying the dependencies, process to create the schedules and others. Project scheduling software and Gantt charts can help you with this.
Defining the roles and responsibilities
It is important to determine who is responsible for a particular task. Also, it is also important to define the roles. For example, a sales manager is responsible to handle the sales department and the finance manager is responsible for handling all the finance of the company.
Project cost that helps in identifying the shortfalls
It is important to specify all the upfront cost so that the budget and shortfalls can easily be allocated and identified. By getting more working capital organization can easily deal with the shortfalls.
Communication plan for keeping the project moving forward
Communication plays an important role in the completion of a project. In order to make any sort of changes in the project, it is very important to communicate. It is important for the organization to communicate with the client and gather all the details about the deadline when the input is required.
A perfect process and system to track and manage the project
If there is no particular on the perfect process then it will not be easy to carry on the project easily and completely.
Hence these are the Essential Elements for the Perfect Project Plan. If these elements are properly planned then definitely the project will lead towards success.