Paperless route when it comes to expense management system is turning to become increasingly popular with the SMEs, and believe me it’s for a good reason. Not only does running paperless become the most significant and varied benefits, but it also is something that is incredibly easy to do so. Given here are the five different ways of cutting paper out from our daily business routine.
Using Digital Signature
Rather than printing out contracts and signing them and either rescanning or mailing them using a digital signature. Through Microsoft word this is something that turns out to be easy, signing a piece of paper, scanning it and then cropping the photo inserting it whenever and where ever needed. For an Adobe reader you could here find instructions on the Adobe Tv. And in case you have an IPad then the Power Pad Lite App is the best thing that you could use for signing a PDFs.
Paperless Statements and Bill Paying
The more of online bill paying you do the less you do spending on postage, envelopes, and employee time coordinating in terms of the checks, invoices, and mailings. Having your finance being run through the web makes things much easier to tracking down the required information related to the expenses of your organization. Most banks begin to offer paperless statements providing incentives for all their clients and customers managing their accounts online at a great ease. So if you are a merchant then use an app that would help you accept payments through your smart phone. You could also email the receipts for customers instead of getting them printed.
Scanning and Printing to PDF
Do not let your fancy scanner to have a hold on you, and at worst you could have your pictures of documents being scanned through your phone. Instead you could here have a desktop scanner with the documents feeder that would pile up the entire documents for you. For example a Doxie Scanner for all the checks and receipts I would here only bother with a desktop scanner for longer documents like the tax return. Once you have the digital copy of a specific document then shred or recycle the hard copy.
Storage and file sharing
For moving and storing your files then try and consider investing in a tool Dropbox or in another file transfer system. Dropbox would here allow you to create folders for different members of your office allowing you to quickly disseminate the reports. You send it is another good application for storing and saving large number of files when it comes to business expense management software.
Moving to cloud based application
Though this is not something to do with the paper, moving to paper is the very next logical thing embracing the digital business model. In most of the businesses these days moving most of your business activities to the cloud could provide huge benefits in terms of costs, security and accessibility. And by utilizing the right technology as a service for your business organization most of the areas for your business could be improved so get your business entirely to the digital world.
To conclude you would here have a lot of reasons in order to go paperless these days, be it saving the environment saving money for the organization they have been dealing with and they are all for some or the other worthy reasons.