How To Add Number To PDF Pages & File Series

How To Add Number To PDF

PDF documents have become the most reliable way of sharing information. The files offer advanced security features and thus secure data from unauthorized access. These files are used to share confidential information among employees, business clients and customers.

Nowadays, the online utility bills, bank statements, online forms, legal documents, e-books, business terms and conditions, reservation tickets, etc. are shared electronically in the form of PDF. Even, university projects and thesis are prepared using this file format.

How To Add Number To PDF

Why PDF Becomes the Popular Source for Sharing Confidential Information?
The major reason behind the popularity of these files is that they offer user to put password as well as usage restrictions on the documents. Passwords serve as the security codes that prevents unauthorized person to access data. It prompts for the password, each time the user requires accessing the document. On the other side, access authorities are the rights that save users from performing operations for which it is not entitled to.

During project semester, I came across this experience of working with PDF files. Though it was project thesis and involves hundreds of pages, I want it to look professional. After completion, the last thing that left was to put numbering sequence on the entire thesis document. Apart with this, I want to put some additional text along with the numbers.

Bates Numberer Tool Analysis

I tried PDFWARE PDF Bates Numberer to assign numbers on the PDF pages. Here, I am exploring my overall experience with the tool. It allowed me to put numbers as well as offered some additional features while executing the task. The Graphical User Interface of the tool is simpler and I couldn’t find any complexities in the design or in the operational features.

The tool offered me to add batch files to its panel for processing them altogether. When all the files get listed in the tool panel, it offers to move the file location upwards or downwards as per requirement. Along with this, it offered to add folder or remove enlisted item.

Various Options Offered

The tool offers to add numbers while offering these additional features:
—> Adding numbers to the PDF pages
If bates numbering has to be assigned on single file with numerous pages, this option can be selected.
When this option is selected, the tool offers these features for adding numbers:

—> Adding numbers to the series of PDF files
If there are series of files to be added, then this option must be checked. Herein, I have selected the series of files such as Project Analysis, Planning, Development and Testing.
Checking this option offers the here mentioned features:

—> Adding numbers to the file via printer
This option is beneficial if the PDF pages have to be printed as it puts numbers through printer. It helps piling up the pages in proper sequence and hence offers enhanced manageability.

The following features are offered by the tool when ‘Print PDF’ option is been selected.

Bates Number Positioning & Formatting

While adding numbers to the PDF files, the PDF Bates Numberer offers to set position for the numbers. The color, size, page setting can also be adjusted using the given features.

>> Number Placement: The positioning for the numbers can be adjusted using this feature:

>> Additional Options: The following option can be selected as per requirement by selecting the checkboxes. Single, dual or all the given options can be assigned but it solely depends upon the requirements.

>> Font Size: The default size for the numbers is set to 8. This can be changed using appropriate option given in the panel.

>> Font Color: Default settings for the font color are set to black and can be changed by clicking on the ‘Select Color’ button. This further allows adding custom color schemes to the font.

Generates Summary Report

When all the appropriate settings for assigning bates numbering to the PDF pages are provided to the tool, it will generate summary report for the same. The preview for the numbered pages is also displayed by the tool.


The PDF Bates Numberer offers additional features while assigning bates numbers to the PDF document. File Series, additional text, etc are some of the supplementary features offered by the tool when compared to online free PDF numbering tools. My working experience with the tool is quite amazing as it offered all such features required for assigning page numbers to the PDF document. Processing of batch files altogether saves time and more important the integrity of the data components is maintained while processing.

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About the Author: Sandeep Dharak

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